Guide
Resignation Letter Template
A resignation letter doesn't need to be complicated or emotional, it's a short, professional record of your last day and notice period. Here's a template you can copy directly.
What a Resignation Letter Needs to Include
Keep it short and factual: your intent to resign, your last working day (based on your notice period), and a brief, genuine note of thanks. It doesn't need to explain your reasons for leaving, and generally shouldn't, save that conversation for your manager directly if you choose to have it at all.
Resignation Letter Template
- "Dear [Manager's Name],"
- "I am writing to formally resign from my position as [Job Title] at [Company], effective [last working day, based on your notice period]."
- "Thank you for the opportunities I've had during my time here. I'm committed to ensuring a smooth handover before my departure and am happy to help however I can during this transition."
- "Kind regards, [Your Name]"
Notice Period and Timing
Check your employment contract for your required notice period (commonly 2-4 weeks, sometimes longer for senior roles) and calculate your last day from that. Submit your resignation in writing even if you've already told your manager verbally, it's the official record.
What to Leave Out
Avoid criticism of the company, your manager, or colleagues, even if your reasons for leaving are genuinely frustrating, a resignation letter isn't the venue and it can affect references. Keep it professional and brief; you can always explain more in person if asked directly.
Frequently Asked Questions
Does a resignation letter need to explain why I'm leaving?
No. A resignation letter is a short, factual record of your last day, it doesn't need to explain your reasons, and generally shouldn't. Save that conversation for your manager directly if you choose to have it at all.
How much notice should I give when resigning?
Check your employment contract, it's commonly 2-4 weeks, sometimes longer for senior roles. Calculate your stated last working day based on that notice period.
Should I resign in person or in writing?
Both, ideally. Tell your manager in person or by call first as a courtesy, then follow up with a written resignation letter as the official record.
Related Guides
Update your resume before you go
Free resume builder, no account needed to start.